CHC School Advisory Committees Terms of Reference - Christian Heritage College
Organisation, Governance and Corporate ManagementCHC School Advisory Committees Terms of Reference

CHC School Advisory Committees Terms of Reference



Membership of a School Advisory Committee shall comprise:

  • Dean (ex officio[1]);
  • Course Coordinator(s) (ex officio);
  • At least one currently enrolled student from the School;
  • At least one graduate from the School;
  • Representative(s) from one or more relevant professional/peak body(s) and/or industry;
  • At least one employer representative(s); and
  • One or more academics experienced in the delivery of similar courses at other higher education institutions[2].

Terms of Reference

A School Advisory Committee shall:

  • Provide advice to Schools on curriculum design and delivery;
  • Monitor courses with respect to their stated outcomes;
  • Monitor course performance, including student and staff feedback on the student learning experience;
  • Monitor quality performance indicators to ensure a quality student learning experience;
  • Ensure that approaches to academic standards and assessment requirements are rigorous;
  • Provide external advice concerning trends and developments in the profession and fields of study; and
  • Make recommendations for refining, augmenting and updating the nature, scope and operations of the School and its courses.

Standing Orders

The standing orders of the School Advisory Committee are:

  • The term of appointment for all members who are not ex officio is three years renewable;
  • There will be a minimum of one ordinary meeting in each of semesters one and two;
  • Special meetings may be called by the Chair as necessary or on written request by a minimum of five members. A request by members must be accompanied by a description of the business to be discussed;
  • A quorum shall be five members including two members who are not ex officio members;
  • If a quorum is not present within fifteen minutes of the advertised starting time, the meeting shall be cancelled;
  • When ex officio members cannot attend a meeting, they may nominate another staff member to attend in their place;
  • When appointed members cannot attend a meeting, they may nominate a proxy to attend in their place, approved by the Chair;
  • The Committee shall appoint a Chair and Deputy Chair from among its members for a term of three years or, in the case of members who are not ex offico, until their current term of membership expires;
  • The School Administration Officer will normally perform the function of Secretary;
  • The Chair is responsible for supervising the meeting schedule, functions and meetings of the Committee;
  • Although CHC encourages collegiality in discussion, for the purposes of record-keeping, motions shall be formally proposed and seconded and be voted upon orally or by show of hands. The Chair or a minimum of four members may call for a secret ballot;
  • If neither the Chair nor Deputy Chair can attend a meeting, an Acting Chair shall be appointed from among the members of the Committee;
  • The Secretary is responsible for all communications with respect to the Committee, including notices of meetings and agendas, minutes, action plans and correspondence;
  • Where a member of the Committee believes she/he has a conflict of interest with respect to a matter under discussion, she/he must declare that interest;
  • Agendas shall include:
    • Starting time
    • Members present
    • Apologies
    • Members absent
    • Others in attendance
    • Confirmation of the minutes
    • Business arising from the minutes
    • Items for discussion
    • Next meeting
    • Closing time
    • Other items that the Chair approves (e.g. Other Business);
  • Minutes shall include brief details under each agenda item including, under items for discussion, a succinct summary of the discussion, a list of actions and a record of who is responsible for each action; and

Minutes shall be tabled at Academic Board.

[1] At CHC ex officio members of committees have voting rights. They are members of the Committee by virtue of position.

.ourrfice officio members of committees have voting rights. They are members of the Committee by virtue of position. and[2] Such academics may be full-time, part-time, sessional or resigned/retired within the previous five years.

Go to Top