CHC School Advisory Committees Terms of Reference - Christian Heritage College
Organisation, Governance and Corporate ManagementCHC School Advisory Committees Terms of Reference

CHC School Advisory Committees Terms of Reference


Membership of a School Advisory Committee shall comprise:

  • Dean (ex officio[1]);
  • Course Coordinator(s) (ex officio);
  • At least one currently enrolled student from the School;
  • At least one graduate from the School;
  • Representative(s) from one or more relevant professional/peak body(s) and/or industry;
  • At least one employer representative(s); and
  • One or more academics experienced in the delivery of similar courses at other higher education institutions[2].

Terms of Reference

A School Advisory Committee shall:

  • Provide advice to Schools on curriculum design and delivery;
  • Monitor courses with respect to their stated outcomes;
  • Monitor course performance, including student and staff feedback on the student learning experience;
  • Monitor quality performance indicators to ensure a quality student learning experience;
  • Ensure that approaches to academic standards and assessment requirements are rigorous;
  • Provide external advice concerning trends and developments in the profession and fields of study; and
  • Make recommendations for refining, augmenting and updating the nature, scope and operations of the School and its courses.

Standing Orders

The standing orders of the School Advisory Committee are:

  • The term of appointment for all members who are not ex officio is three years renewable;
  • There will be a minimum of one ordinary meeting in each of semesters one and two;
  • Special meetings may be called by the Chair as necessary or on written request by a minimum of five members. A request by members must be accompanied by a description of the business to be discussed;
  • A quorum shall be five members including two members who are not ex officio members;
  • If a quorum is not present within fifteen minutes of the advertised starting time, the meeting shall be cancelled;
  • When ex officio members cannot attend a meeting, they may nominate another staff member to attend in their place;
  • When appointed members cannot attend a meeting, they may nominate a proxy to attend in their place, approved by the Chair;
  • The Committee shall appoint a Chair and Deputy Chair from among its members for a term of three years or, in the case of members who are not ex offico, until their current term of membership expires;
  • The School Administration Officer will normally perform the function of Secretary;
  • The Chair is responsible for supervising the meeting schedule, functions and meetings of the Committee;
  • Although CHC encourages collegiality in discussion, for the purposes of record-keeping, motions shall be formally proposed and seconded and be voted upon orally or by show of hands. The Chair or a minimum of four members may call for a secret ballot;
  • If neither the Chair nor Deputy Chair can attend a meeting, an Acting Chair shall be appointed from among the members of the Committee;
  • The Secretary is responsible for all communications with respect to the Committee, including notices of meetings and agendas, minutes, action plans and correspondence;
  • Where a member of the Committee believes she/he has a conflict of interest with respect to a matter under discussion, she/he must declare that interest;
  • Agendas shall include:
    • Starting time
    • Members present
    • Apologies
    • Members absent
    • Others in attendance
    • Confirmation of the minutes
    • Business arising from the minutes
    • Items for discussion
    • Next meeting
    • Closing time
    • Other items that the Chair approves (e.g. Other Business);
  • Minutes shall include brief details under each agenda item including, under items for discussion, a succinct summary of the discussion, a list of actions and a record of who is responsible for each action; and
  • Minutes shall be tabled at Academic Board.

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