Membership

Membership of a School Advisory Committee shall comprise:

• Dean (ex officio[1]);
• Course Coordinator(s) (ex officio);
• At least one currently enrolled student from the School;
• At least one graduate from the School;
• Representative(s) from one or more relevant professional/peak body(s) and/or industry;
• At least one employer representative(s); and
• One or more academics experienced in the delivery of similar courses at other higher education institutions[2].

Terms of Reference

A School Advisory Committee shall:

• Provide advice to Schools on curriculum design and delivery;
• Monitor courses with respect to their stated outcomes;
• Monitor course performance, including student and staff feedback on the student learning experience;
• Monitor quality performance indicators to ensure a quality student learning experience;
• Ensure that approaches to academic standards and assessment requirements are rigorous;
• Provide external advice concerning trends and developments in the profession and fields of study; and
• Make recommendations for refining, augmenting and updating the nature, scope and operations of the School and its courses.

Standing Orders

The standing orders of the School Advisory Committee are:

• The term of appointment for all members who are not ex officio is three years renewable;
• There will be a minimum of one ordinary meeting in each of semesters one and two;
• Special meetings may be called by the Chair as necessary or on written request by a minimum of five members. A request by members must be accompanied by a description of the business to be discussed;
• A quorum shall be five members including two members who are not ex officio members;
• If a quorum is not present within fifteen minutes of the advertised starting time, the meeting shall be cancelled;
• When ex officio members cannot attend a meeting, they may nominate another staff member to attend in their place;
• When appointed members cannot attend a meeting, they may nominate a proxy to attend in their place, approved by the Chair;
• The Committee shall appoint a Chair and Deputy Chair from among its members for a term of three years or, in the case of members who are not ex offico, until their current term of membership expires;
• The School Administration Officer will normally perform the function of Secretary;
• The Chair is responsible for supervising the meeting schedule, functions and meetings of the Committee;
• Although CHC encourages collegiality in discussion, for the purposes of record-keeping, motions shall be formally proposed and seconded and be voted upon orally or by show of hands. The Chair or a minimum of four members may call for a secret ballot;
• If neither the Chair nor Deputy Chair can attend a meeting, an Acting Chair shall be appointed from among the members of the Committee;
• The Secretary is responsible for all communications with respect to the Committee, including notices of meetings and agendas, minutes, action plans and correspondence;
• Where a member of the Committee believes she/he has a conflict of interest with respect to a matter under discussion, she/he must declare that interest;
• Agendas shall include:
  • Starting time
  • Members present
  • Apologies
  • Members absent
  • Others in attendance
  • Confirmation of the minutes
  • Business arising from the minutes
  • Items for discussion
  • Next meeting
  • Closing time
  • Other items that the Chair approves (e.g. Other Business);
• Minutes shall include brief details under each agenda item including, under items for discussion, a succinct summary of the discussion, a list of actions and a record of who is responsible for each action; and
• Minutes shall be tabled at Academic Board.