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Student AdministrationCourse Progress for Domestic Students

Course Progress for Domestic Students

Policy Group(s): Group B: Academic – 1: Students (Ref: B1/0320)
Policy Authority: Chief Executive Officer
Related Policy:
Assessment
Enrolment
Grievance Policy and Procedures for Domestic Students – Academic Grievances
Leave of Absence for Domestic Students
Review of Academic Progress for Domestic Students
Review of Enrolment Process for Domestic Students
Time Limits for Course Completion
Commencement Date: March 2020
Review Date: March 2021
Scheduled Review Date: March 2025
POLICY STATEMENT
Procedures
FURTHER INFORMATION
Intent:

Christian Heritage College (CHC) desires to assist domestic students to successfully complete their course work and maintain satisfactory academic progress. In order to do this, it is necessary to monitor course progress at both the unit level and the course level.

This policy is intended to provide staff with clear guidelines for monitoring course progress.

Scope:

Domestic students who undertake study at CHC.

Restricted to:       Nil

Excludes:              International students

Objectives:

1.    To provide clear guidelines concerning the monitoring of course progress for domestic students and CHC staff.

Policy Provisions:

1. Definitions

1.1       CHC defines satisfactory course progress for domestic students as either:

1.1.1    achieving passing exit results in 50% or more of the units undertaken in any given semester; or

1.1.2    achieving a passing grade in any unit which has been failed in any previous semester.

1.2       CHC defines domestic students who are at risk of failing to maintain satisfactory course progress as:

1.2.1    those who fail two or more units within a semester or the same unit in subsequent semesters; or

1.2.2    those who fail or refuse to undertake the course sequence as negotiated with the Course Coordinator.

1.3       CHC defines domestic students as not maintaining satisfactory course progress if:

1.3.1    following an intervention strategy, the student fails two or more units in the subsequent semester or fails any of the same unit(s) as in the preceding semester; or

1.3.2    the student continues to fail or to refuse undertaking the course sequence as negotiated with the Course Coordinator.

2.   General

2.1       Course progress for domestic students is monitored at the unit and course levels, continuously throughout the semester and at the conclusion of each semester.

2.3       Course progress at the unit level is monitored and reported by the unit lecturer as indicated by the degree to which the learning outcomes of the unit are met. A student is deemed to be making satisfactory progress at unit-level if they achieve a passing exit result for the unit.

2.4       Course progress at the course level is monitored and reported by the Course Coordinator. There are three functions in this process:

2.4.1    ongoing monitoring of the progress of domestic students across all units undertaken in a semester;

2.4.2    assessing the overall progress of domestic students in each semester based upon students’ academic profiles. This occurs following the Examiners’ Meeting at the end of each semester. The outcome of this assessment may be one of the following:

2.4.2.1   the student is deemed to be maintaining satisfactory course progress;

2.4.2.2   the student is identified as being at risk of failing to maintain satisfactory course progress; or

2.4.2.3   the student is deemed to be not maintaining satisfactory course progress.

2.4.3    assessing the impact of domestic students’ course progress upon their course completion date.

2.5       If a domestic student is deemed to be maintaining satisfactory course progress, no further action is taken.

2.6       If a domestic student is identified as being at risk of failing to maintain satisfactory course progress, the student is required to engage in an intervention strategy (see CHC Policy: Review of Academic Progress for Domestic Students).

2.7       If a domestic student is deemed to be not maintaining satisfactory course progress, the student is required to engage in processes associated with CHC Policy: Review of Enrolment Process for Domestic Students.

3.   Communication

3.1      During the semester, at the unit level, lecturers will communicate with domestic students regarding their meeting of the learning outcomes associated with assessment tasks within their units.

3.2       Within one week of the Examiners’ Meeting, the Course Coordinator will communicate with domestic students where issues of course progress arise.

1.   Unit-Level Monitoring and Reporting

1.1       Domestic students’ academic progress at the unit level will be monitored by the lecturers in whose units the students are enrolled.

1.2       If, in the opinion of a unit lecturer, a domestic student has not met the learning outcomes associated with an assessment task, the unit lecturer will provide the student with written feedback concerning those aspects of the assessment task which are identified as lacking. This feedback will be given in a timely manner such that it is able to be acted upon by the student prior to the submission of subsequent assessment tasks in that unit.

1.3       Unit lecturers may be required to provide reports of domestic students’ academic progress throughout the semester to the relevant school Boards of Studies or Course Coordinators and/or to the Examiners’ Meeting at the end of each semester.

2.   Course-Level Monitoring/Assessment

2.1       Domestic students’ enrolment load will be monitored by the Course Coordinator.

2.2       At the beginning of each compulsory study period, Course Coordinators will assess domestic students’ course progress by comparing their intended unit enrolments with the normal enrolment load for the course or, where appropriate, the agreed individual course sequence.

2.3       Any anomalies between a domestic student’s agreed course sequence and the enrolment in the specific semester will trigger a meeting with the student.

Monitoring throughout the semester

2.4       Domestic students’ academic progress at the course-level will be monitored by the Course Coordinator.

2.5       Each School will develop protocols for the monitoring of domestic students across the units in which they are enrolled in any given semester.

Assessing at the end of the semester

2.6       The Course Coordinator will assess domestic students’ academic progress at the course-level following the Examiners’ Meeting at the end of each semester. The possible outcomes of this assessment are outlined in Policy Provision 2.4.2.

2.7       The Course Coordinator will examine each domestic student’s course sequence and make any necessary adjustments to it based upon students’ achievement in each unit undertaken in that semester.

3.   Communication

3.1       Unit lecturers will communicate with domestic students regarding their meeting of the learning outcomes associated with assessment tasks. This feedback will be given in a timely manner such that it is able to be acted upon by the student prior to the submission of subsequent assessment tasks in that unit.

3.2       Where issues of course progress impact a domestic student’s expected course completion date, the Course Coordinator will communicate directly with the student and will provide the student with a revised course sequence.

3.3       Where a domestic student is assessed as being at risk of failing to maintain satisfactory course progress, the Course Coordinator will communicate with the student.

3.4       If a domestic student is assessed as failing to maintain satisfactory course progress, the Course Coordinator will communicate to the student the need to engage in processes associated with CHC Policy: Review of Enrolment Process for Domestic Students.

Relevant Commonwealth/ State Legislation Higher Education Support Act 2003
ACCOUNTABILITIES
Implementation: Academic Registrar; Course Coordinators
Compliance: Academic Registrar
Monitoring and Evaluation: Academic Registrar
Development and Review: Director of Quality and Standards
Approval Authority: Chief Executive Officer
Interpretation and Advice: Academic Registrar
WHO SHOULD KNOW THIS POLICY?
Domestic students

Deans

Academic Registrar

Course Coordinators

Academic Staff

DEFINITIONS AND ACRONYMS
CHC

Christian Heritage College

 

 

 

APPROVAL – section maintained by the Director of Quality and Standards
Reference No. Approved Date Committee/Board Resolution No./ Minute Ref.
B1/0320 Yes 31/03/2020 Chief Executive Officer N/A
REVISION HISTORY – section maintained by the Director of Quality and Standards
Revision Reference No. Approved/Rescinded Date Committee/Board Resolution No./ Minute Ref.