1.1       International students’ academic progress at the unit level will be monitored by the lecturers in whose units the students are enrolled.

1.2       If, in the opinion of a unit lecturer, an international student has not met the learning outcomes associated with an assessment task, the unit lecturer will provide the student with written feedback concerning those aspects of the assessment task which are identified as lacking. This feedback will be given in a timely manner such that it is able to be acted upon by the student prior to the submission of subsequent assessment tasks in that unit.

1.3       Unit lecturers may be required to provide reports of international students’ academic progress throughout the semester to the relevant school Boards of Studies or Course Coordinators and/or to the Examiners’ Meeting at the end of each semester.

2.   Course-Level Monitoring/Assessment

2.1       International students’ enrolment load will be monitored by the Course Coordinator.

2.2       At the beginning of each compulsory study period, Course Coordinators will assess international students’ course progress by comparing their intended unit enrolments with the normal enrolment load for the course or, where appropriate, the agreed individual course sequence. The assessment will take into consideration:

2.2.1    the number of units enrolled to ensure course completion within the expected duration of study; and

2.2.2    the mode of study for each unit enrolment to ensure that no more than one-third of the total course is undertaken by the external/online mode and that a minimum enrolment of at least one unit is undertaken in the internal mode in each compulsory study period.

2.3       Any anomalies between an international student’s agreed course sequence and the enrolment in the specific semester will trigger a meeting with the student.

2.4       International students’ academic progress at the course-level will be monitored by the Course Coordinator.

2.5       Each School will develop protocols for the monitoring of international students across the units in which they are enrolled in any given semester.

Assessing at the end of the semester

2.6       The Course Coordinator will assess international students’ academic progress at the course-level following the Examiners’ Meeting at the end of each semester. The possible outcomes of this assessment are outlined in Policy Provision 2.4.2.

2.7       The Course Coordinator will examine each international student’s course sequence and make any necessary adjustments to it based upon students’ achievement in each unit undertaken in that semester. The Course Coordinator will forward the adjusted course sequence to the Academic Registrar.

2.8       The Academic Registrar will compare the course completion date with the course completion date which appears on the student’s most recent CoE.

2.9       Where the course completion date of an international student’s adjusted course sequence differs from the course completion date that appears on the international student’s most recent CoE, the Academic Registrar will, in light of visa requirements, approve the adjusted course sequence or negotiate further adjustments as appropriate.

2.10     The Course Coordinator will provide the student with a revised course sequence which they will sign to indicate their agreement.

2.11     The Academic Registrar will access PRISMS to create a new CoE for the international student which reflects the revised course completion date. The student’s adjusted course sequence and new CoE will be placed on the student’s file, and copies sent to the student.

2.12     By the commencement of the subsequent semester the Course Coordinator will provide a written report to the Academic Registrar regarding the progress of all international students in courses which they coordinate. The report will consist of the following categories:

2.12.1    international students who have maintained satisfactory course progress by passing every unit undertaken in the semester;

2.12.2    international students who have maintained satisfactory course progress but have not achieved a passing grade in one unit. This may or may not result in an amended course sequence and/or amendment to their course completion date;

2.12.3    international students who have been identified as being at risk of failing to maintain satisfactory course progress; and

2.12.4    international students who have not maintained satisfactory course progress.

Early Exit

2.13     An international student may choose to take an early exit from a course of study. In such a case the Academic Registrar will report this to the Department Education via PRISMS upon the completion of the relevant conferral process.

3.1       Unit lecturers will communicate with international students regarding their meeting of the learning outcomes associated with assessment tasks. This feedback will be given in a timely manner such that it is able to be acted upon by the student prior to the submission of subsequent assessment tasks in that unit.

3.2       Where issues of course progress impact an international student’s expected course completion date, the Course Coordinator will communicate directly with the student and will provide the student with a revised course sequence. The Course Coordinator will provide the revised course sequence to the Academic Registrar.

3.3       Where a revised course sequence requires a revised course completion date, the Academic Registrar will access PRISMS to create a new CoE for the international student which reflects the revised course completion date, and provide a copy of the CoE to the student.

3.5       Where an international student is assessed as being at risk of failing to maintain satisfactory course progress, the Course Coordinator will communicate with the student.

3.6       If an international student is assessed as failing to maintain satisfactory course progress, the Course Coordinator will report this to the Academic Registrar who will commence the process of cancellation of enrolment and will issue a Notice of Intent to Report.  The notice must state that the international student has 20 working days in which to access CHC Policy: Grievance Procedures for Overseas Students.

4.   Cancellation of Enrolment Arrangements

4.1       In the case of an international student failing to maintain satisfactory course progress, CHC will notify the student in writing of its intention to cancel their enrolment through the Notice of Intent to Report.

4.2      Upon receipt of this notification, the international student has 20 working days in which to access CHC Policy: Grievance Procedures for Overseas Students.

4.3       If an international student accesses CHC Policy: Grievance Procedures for Overseas Students, the student’s enrolment status remains active.

4.4       CHC will not report any cancellation of enrolment to the Department within these 20 working days or until the internal review process is completed should the international student choose to access it.

4.5       Should the international student choose to access an external review as provided for within CHC Policy: Grievance Procedures for Overseas Student, CHC may not report the cancellation to the Department prior to the completion of the external review process.

4.6       An international student who has been notified of CHC’s intention to cancel their enrolment may or may not be offered learning opportunities throughout the 20 working days or any subsequent period of appeal.

4.7       Should either an internal or external review process find in the favour of the international student, CHC will not report the cancellation to the Department.

4.8       After all complaints and appeals processes are finalised and an international student is deemed to have failed to maintain satisfactory course progress, CHC must report this to the Department.

4.9       If CHC notifies the Department that an international student’s enrolment has been cancelled for failing to maintain satisfactory course progress, the student must return to their home country unless special circumstances exist. While CHC determines the enrolment status of the student, the Department of Home Affairs will determine if the international student may remain in Australia or must return home.

ESOS Regulations 2001

National Code 2018

Education (Overseas Students) Act 1996

Education (Overseas Students) Regulation 1998

Deans

Academic Registrar

Course Coordinators

Academic Staff

Christian Heritage College

CoE

Confirmation of Enrolment (accessed through PRISMS)

The Department

The Department of Education, Skills and Employment

PRISMS

Provider Registration and International Student Management System